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Publishing a dissertaton in the University of Lapland

General guidelines for publishing doctoral dissertations

Doctoral dissertations completed at the University of Lapland are primarily published in an open access electronic format in the university's Acta electronica Universitatis Lapponiensis series. The publishing platform is the institutional repository of the University of Lapland called Lauda. Publishing a dissertation in an electronic format is free of charge to the doctoral researcher. Should the doctoral researcher wish to order print copies of the dissertation for personal use this will be at the researcher’s own expense. The University of Lapland recommends open access publishing.

On the faculty’s decision, a doctoral dissertation can be published in print format in the Acta Universitatis Lapponiensis series. In this case, the faculty will make a separate decision on the printing costs. It is also possible to publish the dissertation in book form by an external science publisher. If the original publisher allows, it is possible to self-archive the dissertation in the University’s repository.

On the faculty’s decision, doctoral dissertations completed in the Arctic Centre can be published in one of the publication series of the Arctic Centre – Arctic Centre Reports or Juridica Lapponica – if so agreed with the Arctic Centre.

Dissertations in Lauda

Publication process in the university series

Doctoral researchers should schedule at least three months for the publication process. To avoid any delays the permissions to republish the articles of an article-based dissertation must be in order before applying for the permission to defend the doctoral dissertation. The doctoral researcher must be registered as an attending student.

 

1. The faculty grants permission to defend the doctoral dissertation and sets the date of the public defence of the dissertation

2. The doctoral researcher applies for ISBN-number and Acta serial number

3. The doctoral researcher receives a pre-filled publishing agreement and instructions on how to sign it from the University Library

4. The doctoral researcher contacts the Graduate School to agree on the schedule for the page layout and design process

At least two months should be scheduled for the layout process. Contacts by email at dissertations@ulapland.fi.

5. The doctoral researcher prepares the manuscript for the layout process following the instructions given by the University

6. The doctoral researcher submits the manuscript prepared for the layout process to the Graduate School

The dissertation must be sent to the layout artist seven weeks before the defence at the latest. Contacts by email at dissertations@ulapland.fi.

7. The doctoral researcher reviews the proof of their dissertation and sends the requests for correction to the Graduate School

The proof sheet will be sent to the doctoral researcher in about a week. The corrections must be done in about two weeks. This schedule can be kept if the doctoral researcher provides the materials on time. The Graduate School gives instructions on how to make the corrections.

8. The finished dissertation is deposited in the Lauda repository and the copies are printed

The University Printing Centre prints the necessary copies (9 pieces) of the doctoral dissertation and the copies the doctoral researcher has ordered for personal use. The university is responsible for the distribution of the copies.

In case of print dissertations, the doctoral researcher is responsible for arranging the printing and distribution of the copies.

9. The doctoral researcher drafts a dissertation press release and submits it to Communications and External Relations

The doctoral researcher should draft a dissertation press release according to the instructions provided by Communications and External Relations and submit it to Communications and External relations two weeks prior to the public defence of the dissertation. A picture of the doctoral researcher is attached to the press release. If necessary, the Communications unit can organise a photo shoot.

10. Public display of the doctoral dissertation 10 days prior to the public defence of the dissertation

A link to the dissertation is published on the website of the university. A printed dissertation, as well as one printed copy of an electronic dissertation, is on display in the university main hall.

Publishing the dissertation by an external publisher

The doctoral researcher must be registered as an attending student.

 

1. The doctoral researcher will find out the possibilities of publishing a dissertation by an external publisher and ensure that the timetable is compatible with the timetable of the dissertation

2. The faculty grants permission to defend the doctoral dissertation and sets the date of the public defence of the dissertation

3. The doctoral researcher makes a publishing agreement with the publisher following the publisher's instructions

4. The layout and printing processes are handled as agreed in the publishing agreement

5. The doctoral researcher submits 9 copies of the dissertation to the faculty

The timetable must be arranged so that the finished dissertation is in the faculty two weeks before the public defence at the latest. The doctoral researcher or the publisher is responsible for arranging the distribution of the dissertation.

6. The doctoral researcher drafts a dissertation press release and submits it to Communications and External Relations

The doctoral researcher should draft a dissertation press release according to the instructions provided by Communications and External Relations and submit it to Communications and External relations two weeks prior to the public defence of the dissertation. A picture of the doctoral researcher is attached to the press release. If necessary, the Communications unit can organise a photo shoot.

7. Public display of the doctoral dissertation 10 days prior to the public defence of the dissertation

A printed dissertation is on display in the university main hall. If the publisher allows it, a link to the electronic self-archived copy of the dissertation is published on the university's website.