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Research: Editing reports

Publications of the faculties and other units

The publication series and separate monographs of faculties and other units are recommended to publish in electronic form. The university or the library don't have any distribution services for printed publications. The publisher is always either the university or an organizational unit, never a project. The publisher is the University of Lapland if the book or report is published in Lauda even if the contents are an output of e.g. a thematic network of the UArctic.

The publication serials of research organizations usually do not meet the criteria for scientific publishing, and their distribution and visibility are often limited. That's why scientific books shall not be published in a university or faculty series. The publication serials of faculties and institutes are suitable for research reports or handbooks etc., targeted at limited audiences if the target audience can be informed of the publication by using professional magazines, web sites etc.

A pdf file on a web page of the university or some other organization is never a real publication. Publications of the university or its units shall be published on the publishing platform Lauda.

Editing a book or a report

Covers

E-publications have just the front cover, no back cover. The front cover contains:

  • the editors or authors of the book or report
  • the title of the book or report
  • the University of Lapland as the publisher or some of the units (e.g. University of Lapland, Arctic Centre)
  • the publishing year
  • the publication series and the number of the book within the series, if the book or report is included in a series

Title page and copyright page

ISBN and ISSN numbers and the number of the issue can be applied using the form:

If the publisher is some other Finnish organization than the University of Lapland or some of its units and the publisher does not have its own ISBN and ISSN numbers, the numbers shall be applied from the National Library:

IP rights and publishing agreements

The authors have all rights to their manuscripts. The authors and the publisher should always make a written agreement on publishing.

IP rights on books

In the publication agreement the authors give away their right to publish the book and distribute and sell it. The author also guarantees that he or she has all rights to the manuscript including pictures, photos etc. that are required for publishing and not violating anyone else's rights when giving the publisher rights to produce the publication. The publisher and the author also agree upon the rights of the author(s) to distribute and republish the material and upon the rights and responsibilities of the publisher.

The author of a book or report shall download the agreement form below and fill in the form, print it out and sign it. Then he/she shall send it together with the pdf(A) file of the book to the library (lauda@ulapland.fi). The agreement will be signed at the library on behalf of the university, scan and archive it and send it back to the author.

IP rights on articles in books

The editor has no rights to the manuscripts planned to be included in a book. They cannot contract with the publisher to publish the book unless the authors give a written authorization to the contracting. The authors are responsible of having all rights to the manuscript including pictures, photos etc. that are required for publishing and not violating anyone else's rights when giving the publisher rights to produce the publication and distribute it.

The publishing agreement for edited publications in Lauda must be made separately for each article between the author(s) of the article and the university as the publisher. It is the editors responsibility to:

  • agree with all authors on the CC license of the book or report
  • download the agreement below and fill in the information on the book or report (the article information can be filled either by the editor(s) or the author(s))
  • send the pre-filled agreement to all authors of the book or report so that they can fill in their contact information, sign the agreement  and send it back to the editor(s)
  • send all the signed agreements together with the pdf files of the articles to the library at lauda@ulapland.fi.

The agreements are signed at the library on behalf of the university, scanned, archived and sent back to the authors.

IP rights in electronic publications

Using the contents of an electronic publication in many ways is much easier than using a printed publication. Therefore it is important that the author(s) will choose, what kinds of rights they are giving to the users of their work. In electronic publications the user rights are usually marked by international Creative Commons licenses. Even though the author would give broad rights for the users, the users shall always cite to the original author and the original publication (CC BY). Commercial use, editing and other changes or republishing can be restricted by the licenses.

More information on using photos and images in publications or teaching materials:

Copyright licenses

A license is selected for dissertations published in the series of the University of Lapland. The license applies to the monograph dissertation and the summary of the article-based dissertation. The articles of an article based dissertation may also have licenses of their own.

Descriptions of the most common CC licenses are provided below. For concrete examples of the use of the licenses, please visit the website of the Creative Commons community:

CC BY logo CC BY Attribution

This license lets others copy, distribute, present and modify the work freely, even for commercial purposes. The original author must be credited, and the author’s name, image or logo may not be modified or changed. CC BY is the most common open content license and it is a very effective way of reaching wide audiences. Materials published under this license may be used e.g. in teaching provided that the original author is credited.

CC BY-SA logo CC BY-SA Attribution–Share alike

Like CC BY, but all new works based on the original work may be distributed only under the same license as the original work. Common in co-production projects such as Wikipedia and Tieteen termipankki (The Helsinki Term Bank for the Arts and Sciences). Recommended for learning materials.

CC BY-ND logo CC BY-ND Attribution–NoDerivatives

Like CC BY, but the original work may not be shared with others in an adapted form. The work may be used only in its original form. This license is suitable for e.g. works of art.

 CC BY-NC logo CC BY-NC Attribution–NonCommercial

Like CC BY but the original work or the new works based on it may not be used for commercial purposes other than in ways specified in the copyright law. The law does not define exactly how commercial use should be understood, and thus, when using the work, this aspect must be assessed on a case-by-case basis (for example, a work under this license may not be shared on a blog, website, or publication archive that is commercial or financed by advertising). This license is recommended only in special cases, for example if the work is likely to be used in teaching of commercial training courses and the author wants to prevent this.

CC BY-NC-SA logo CC BY-NC-SA Attribution–NonCommercial–ShareAlike

Like CC BY-SA, but the original work may not be used for commercial purposes. New works based on the original work can be distributed only under the same license as the original work, but only for non-commercial purposes. This license is commonly used for teaching/learning materials (e.g. MIT).

CC BY-NC-ND logo CC BY-NC-ND Attribution–NonCommercial–NoDerivatives

Like CC BY-ND, but the original work may not be used for commercial purposes. The work may not be shared with others in an adapted form and it may not be used for commercial purposes. This license is common for audiobooks, podcasts and artworks when the author of the original work seeks to distribute the work widely but exactly in its original form.

CC 0 Zero

The author of the original work waives all rights to the original work and places it in the public domain (however, good scientific practice recommends that the original author of the work be credited). This license is used e.g. in the Flickr photo management and sharing application, and it is recommended for sharing metadata and research data. For example, the Finnish National Gallery has shared the metadata of its art collection under the CC 0 license.

For further information, please contact the library at research.library (at) ulapland.fi

Uploading to Lauda

Electronic publications published by the university or its units are published in Lauda. Links to the publications in Lauda can then be put on all web pages where needed.

Compilations of articles are uploaded to Lauda both as single files for the whole work and as separate files for each article. This gives the authors best possibilities to link and distribute their articles on their home pages and through researchers' social media.

The library takes care of uploading the publication files into Lauda and of delivering a digital copy of electronic publications to the National Library according the Act 28.12.2007/1433.

More information and address for delivering the agreements and publication files:

Raija Paavola, tel. 040 4844 318, lauda@ulapland.fi