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Research: Editing reports

Reports and Books

A book must always have

  • a title
  • a publisher
  • an ISBN
  • one or more authors or one or more editors
  • a proper title page with sufficient and clear information

To promote the visibility and impact of a scholarly book

  • To be credible, the reviewers must not be from the authors’ organization and they must not have co-published with the authors.
  • You are advised to choose a publisher that can ensure the visibility and broad circulation of your book. If the Finnish publisher carries the symbol Finnish peer reviewing logo, they will organize and document the reviewing.
  • The book must be available in databases and systems through which people typically search for scientific literature.
  • The publication serials of research organizations usually do not meet the criteria for scientific publishing, and their distribution and visibility are often limited. That is why peer-reviewed books or anthologies should not be published in faculty serials. You should find a proper publisher for peer-reviewed books.

To promote the visibility and impact of a professional or generic book, do the following:

  • Choose a publisher that provides the best way to reach the intended audience.
  • The publication serials of faculties and institutes are suitable for research reports targeted at limited audiences. Research reports are recommended to publish electronically in the institutional repository Lauda of our university.
  • Make sure that the structure, style, and language of the book are comprehensible and useful to the target audience.

Free copies to the National Library

If your book is printed in Finland, the printing house is to deliver the free copies to the National Library of Finland. If the book is printed abroad or published as an e-publication, it is the publisher’s responsibility to deliver the free copies and the e-book to the National Library of Finland.

Publishing scientific books

If you publish your own book, it is important that the publisher can ensure the visibility and reliability of your work. Using a large, international publisher ensures extensive circulation, but Finnish science publishers also provide viable alternatives. It is essential to use a recognized and highly esteemed publisher providing the best way to reach a sufficiently large scholarly audience.

The publication serials of research organizations usually do not meet the criteria for scientific publishing, and their distribution and visibility are often limited. The publication serials of faculties and institutes are suitable for research reports targeted at limited audiences. Research reports are recommended to publish electronically in the institutional repository Lauda of our university.

The Publication Forum also has a publisher rating system. When reaching for an academic audience, you should, as a rule, use at least a Publication Forum level 1 publisher.

IP rights and permissions for publishing

The authors have all rights to their manuscripts. The authors and the publisher should always make a written agreement on publishing.

IP rights on books

In the publication contract the authors give away their right to produce the book and distribute and sell it. The author also guarantees that he or she has all rights to the manuscript including pictures, photos etc. that are required for publishing. The publisher and the author also agree upon the rights of the author(s) to distribute and republish the material and upon the rights and responsibilities of the publisher.

IP rights on articles in books

The editor has no rights to the manuscripts planned to be included in a book. So, he or she cannot contract with the publisher to publish the book unless the authors give a written authorization to the contracting. Anyway, the authors are responsible of having all rights to the manuscript including pictures, photos etc. that are required for publishing and not violating anyone else's rights when giving the publisher rights to produce the publication and distribute it.

So, the publishing agreement can be made between the publisher and the editor if the editor have got a written authorization from all authors and the authorizations are added as attachments to the agreement. The other option is to make publishing agreements between all the authors and the publisher.

Very often big international scientific publishers wouldn't allow the authors to deposit their book articles into institutional repositories (e.g. LaCRIS) or into researchers' social media (e.g. Academia.edu or ResearchGate). The authors should strive for an agreement that would allow them to deposit their article at least into their institutional repository.

More information on using photos and images in publications or teaching materials:

Publishing in Lauda

Serial publications and monographs published by faculties and other units are recommended to publish in electronic form, in Lauda. Links to the publications in Lauda can then be put on all web pages where needed.

Compilations of articles are deposited to Lauda both as single files for the whole work and as separate files for each article. This gives the authors best possibilities to link and distribute their articles on their home pages and through researchers' social media.

The author(s) and the university shall make a written agreement on publishing a book. The author(s) shall print out the agreement form below this chapter, sign and scan it and deliver it to the library, together with the pdf file(s) of the publication. The university makes a separate agreement with all authors of all articles of compilations. The editor should agree with the authors on the license under which the book will be published and pre-fill in the agreement forms for the authors before sending them to the authors for signing. The editor is responsible for delivering all agreements with all pdf files included in the publication together to the library. The library prints the agreements, takes care of the signatures by the university and re-scans the signed agreements. The signed agreements are archived in the library and copies of them are sent to the authors.

The library takes care of depositing the publication files into Lauda and of delivering a digital copy of electronic publications to the National Library according the Act 28.12.2007/1433 .

More information and address for delivering the agreements and publication files:

Raija Paavola, tel. 040 4844 318, lauda@ulapland.fi 

ISSN and ISBN

The library provides International standard book numbers (ISBN) for university publications and International standard series numbers (ISSN) for serials and periodicals. Please, send your request to julkaisut (at) ulapland.fi