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Research: Editing reports

Publications of the faculties and other units

Serial publications and monographs published by faculties and other units are recommended to publish in electronic form in Lauda. The publisher is either the university or the unit, but never a project.

A book must always have

  • a title
  • a publisher
  • an ISBN
  • one or more authors or one or more editors
  • a proper title page with sufficient and clear information

A model for creating the title page and the copyright page for a publication

The publication serials of research organizations usually do not meet the criteria for scientific publishing, and their distribution and visibility are often limited. That's why scientific books shall not be published in university or faculty series. The publication serials of faculties and institutes are suitable for research reports or handbooks etc.,targeted at limited audiences, if the target audience can be informed of the publication by using professional magazines, web sites etc.

IP rights and publishing agreements

The authors have all rights to their manuscripts. The authors and the publisher should always make a written agreement on publishing.

IP rights on books

In the publication agreement the authors give away their right to publish the book and distribute and sell it. The author also guarantees that he or she has all rights to the manuscript including pictures, photos etc. that are required for publishing and not violating anyone else's rights when giving the publisher rights to produce the publication. The publisher and the author also agree upon the rights of the author(s) to distribute and republish the material and upon the rights and responsibilities of the publisher.

IP rights on articles in books

The editor has no rights to the manuscripts planned to be included in a book. So, he or she cannot contract with the publisher to publish the book unless the authors give a written authorization to the contracting. Anyway, the authors are responsible of having all rights to the manuscript including pictures, photos etc. that are required for publishing and not violating anyone else's rights when giving the publisher rights to produce the publication and distribute it.

So, the publishing agreement can be made between the publisher and the editor if the editor have got a written authorization from all authors and the authorizations are added as attachments to the agreement. The other option is to make publishing agreements between all the authors and the publisher. If the editor has written an introduction, a preface or the conclusions, he or she has to make a publishing agreement with the publisher.

Very often big international scientific publishers wouldn't allow the authors to deposit their book articles into institutional repositories (e.g. LaCRIS) or into researchers' social media (e.g. Academia.edu or ResearchGate). The authors should strive for an agreement that would allow them to deposit their article at least into their institutional repository.

IP rights in electronic publications

Using the contents of an electronic publication in many ways is much easier than using a printed publication. Therefore it is important that the author(s) will choose, what kinds of rights they are giving to the users of their work. In electronic publications the user rights are usually marked by international Creative Commons licenses. Even though the author would give broad rights for the users, the users shall always cite to the original author and the original publication (CC BY). Commercial use , editing and other changes or republishing can be restricted by the licenses.

More information on using photos and images in publications or teaching materials:

Copyright licenses

Descriptions of the most common CC licenses are provided below. For concrete examples of the use of the licenses, please visit the website of the Creative Commons community:

CC BY logo CC BY Attribution

This license lets others copy, distribute, present and modify the work freely, even for commercial purposes. The original author must be credited, and the author’s name, image or logo may not be modified or changed. CC BY is the most common open content license and it is a very effective way of reaching wide audiences. Materials published under this license may be used e.g. in teaching provided that the original author is credited.

CC BY-SA logo CC BY-SA Attribution–Share alike

Like CC BY, but all new works based on the original work may be distributed only under the same license as the original work. Common in co-production projects such as Wikipedia and Tieteen termipankki (The Helsinki Term Bank for the Arts and Sciences). Recommended for learning materials.

CC BY-ND logo CC BY-ND Attribution–NoDerivatives

Like CC BY, but the original work may not be shared with others in an adapted form. The work may be used only in its original form. This license is suitable for e.g. works of art.

 CC BY-NC logo CC BY-NC Attribution–NonCommercial

Like CC BY but the original work or the new works based on it may not be used for commercial purposes other than in ways specified in the copyright law. The law does not define exactly how commercial use should be understood, and thus, when using the work, this aspect must be assessed on a case-by-case basis (for example, a work under this license may not be shared on a blog, website, or publication archive that is commercial or financed by advertising). This license is recommended only in special cases, for example if the work is likely to be used in teaching of commercial training courses and the author wants to prevent this.

CC BY-NC-SA logo CC BY-NC-SA Attribution–NonCommercial–ShareAlike

Like CC BY-SA, but the original work may not be used for commercial purposes. New works based on the original work can be distributed only under the same license as the original work, but only for non-commercial purposes. This license is commonly used for teaching/learning materials (e.g. MIT).

CC BY-NC-ND logo CC BY-NC-ND Attribution–NonCommercial–NoDerivatives

Like CC BY-ND, but the original work may not be used for commercial purposes. The work may not be shared with others in an adapted form and it may not be used for commercial purposes. This license is common for audiobooks, podcasts and artworks when the author of the original work seeks to distribute the work widely but exactly in its original form.

CC 0 Zero

The author of the original work waives all rights to the original work and places it in the public domain (however, good scientific practice recommends that the original author of the work be credited). This license is used e.g. in the Flickr photo management and sharing application, and it is recommended for sharing metadata and research data. For example, the Finnish National Gallery has shared the metadata of its art collection under the CC 0 license.

For further information, please contact the library at research.library (at) ulapland.fi

Uploading to Lauda

Electronic publicationspublished by faculties and other units are published in Lauda. Links to the publications in Lauda can then be put on all web pages where needed.

Compilations of articles are uploaded to Lauda both as single files for the whole work and as separate files for each article. This gives the authors best possibilities to link and distribute their articles on their home pages and through researchers' social media.

Publishing agreement of a book is made between the author(s) and the university. The author(s) shall print out the agreement form (below this chapter), fill in, sign and scan it and deliver it to the library, together with the pdf file(s) of the publication.

The university makes separate agreements with all authors of all articles of compilations. The editor should agree with the authors on the license under which the book will be published and pre-fill in the agreement forms for the authors before sending them to the authors for signing. The editor is responsible for delivering all agreements with all pdf files included in the publication together to the library. The library prints the agreements, takes care of the signatures by the university and re-scans the signed agreements. The signed agreements are archived in the library and copies of them are sent to the authors.

The library takes care of uploading the publication files into Lauda and of delivering a digital copy of electronic publications to the National Library according the Act 28.12.2007/1433.

More information and address for delivering the agreements and publication files:

Raija Paavola, tel. 040 4844 318, lauda@ulapland.fi 

ISSN and ISBN

The library provides the ISBN and ISSN identifiers for all publications of the university (International Standard Book Number and International Standard Series Number):

If the publisher is some other Finnish organization than the University of Lapland or one of its faculties of units and if that publisher does not have own ISBN and ISSN identifiers, the identifiers have to be asked from the National Library.

Where to publish a scientific book?

If you publish your own book, it is important that the publisher can ensure the visibility and reliability of your work. Using a large, international publisher ensures extensive circulation, but Finnish science publishers also provide viable alternatives. It is essential to use a recognized and highly esteemed publisher providing the best way to reach a sufficiently large scholarly audience.

The Publication Forum also has a publisher rating system. When reaching for an academic audience, you should, as a rule, use at least a Publication Forum level 1 publisher.